Administrative Assistant - Telecom IBS Projects

Join Twincom Asia Pacific as an Administrative Assistant in our dynamic team based in Bali. This role is pivotal in supporting our Telecom IBS projects, ensuring seamless operations through meticulous documentation, scheduling, and coordination. You'll be the backbone of our project management, working closely with cross-functional teams to deliver exceptional results.

At Twincom Asia Pacific, we are a leading provider of integrated business solutions for the telecom industry. Our mission is to deliver innovative and reliable solutions that drive business growth. With a strong focus on quality and customer satisfaction, we are committed to building a successful career for our employees.

As an Administrative Assistant, you will handle a variety of administrative tasks that are crucial to the success of our projects. You will be responsible for managing project documentation, coordinating with vendors and stakeholders, and ensuring that all administrative processes run smoothly. This role offers a unique opportunity to work in a dynamic and fast-paced environment while contributing to impactful projects in the telecom industry.

📋 Tanggung Jawab Pekerjaan

• Manage project documentation, including contracts, reports, and schedules, using tools like Microsoft Office Suite and Google Workspace.
• Coordinate with vendors and stakeholders to ensure timely delivery of project materials and services.
• Assist in the preparation and organization of project meetings, including agenda setting, minute taking, and follow-up actions.
• Handle administrative tasks related to procurement, including request for quotations (RFQs), purchase orders, and invoices.
• Maintain and update project databases and records, ensuring accuracy and completeness.
• Support the project manager in monitoring project timelines and milestones, using project management tools like Asana or Trello.
• Assist in the preparation of project presentations and reports for internal and external stakeholders.
• Provide administrative support to the team, including travel arrangements, accommodation bookings, and other logistical needs.

🎓 Kualifikasi & Syarat

• Bachelor's degree in Business Administration, Administrative Studies, or a related field.
• Minimum of 3 years of experience in administrative support, preferably in a project management or telecom environment.
• Proficient in using Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent communication and interpersonal skills, with the ability to work effectively with cross-functional teams.
• Familiarity with project management tools such as Asana, Trello, or similar platforms.
• Knowledge of telecom industry standards and best practices is a plus.
• Fluency in English and Bahasa Indonesia is required.

🛠️ Keahlian

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